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Office Manager/Admin

Company: CareerBuilder-US
Location: Palm Desert
Posted on: September 4, 2019

Job Description:

Leading cannabis industry distributor looking for an admin/office manager. As business grows, so does the need to hire reliable and competent team members to take on responsibilities associated with the specific functions of the organization. Responsible for accounting, AR/AP, inventory management, regulatory compliance and other general office functions. This role will be focused on Accounting and Inventory Management; HR assistance will be a secondary role. The position is full time, located at our facility in the Coachella Valley. Applicants must have 3+ years related experience with the following functions to be considered. Please provide a resume, cover letter and a minimum of three professional references.Accountant - Overview Salary: Based on experience Full time 40 hours a week Three-month probation period Eligible for health insurance at end of probation period Review after six months at which time position may be eligible for a raiseJob Description and QualificationsAccounting Complete company s daily accounting functions utilizing Quickbooks Online (QBO) by recording accounting entries in QBO Process billings to customers and bills from vendors Cash flow management including receiving cash payments, completing cash logs and preparing deposits Running reports, including sales, expense and inventory reports in QBO and other systems, as applicable Accounts receivables managing collections using A/R aging report and building relationships with customers Accounts Payable manage vendor payments using A/P aging report and building relationships with vendors Record payroll entries per company process Work closely with company s independent Financial Accountant Manage inventory on daily/weekly/monthly basis utilizing inventory management system Complete inventory reconciliation from physical count compared to inventory in QBO for review by Financial Accountant by the third business day of each month Other duties as assignedHuman Resources Manage the payroll process Input hours into payroll software and export payroll expenses from payroll software into QBO On-board new hires, including processing all personnel employee paperwork Benefit administration Calculation of sales commission and bonuses Maintain all HR policies including creating policies when needed Inventory Management Work with sales team to manage product order flow and restocking requirements Schedule deliveries/money collection with logistics team Manage orders in inventory management system to ensure inventory is accounted for properly; review invoice flow, and product cost relieving in QBORegulatory Compliance Work with operations team in managing the application and licensing process Oversee and manage compliance regulations Assist management in completing all required compliance returns/forms, e.g. sales/use tax, per the state or federal deadlines; use Financial Accountant as additional resourceTechnology Maintain all technology systems for the office, including but not limited to: inventory management system, Google suite and payroll software Assist in implementation of new inventory management systemQualifications Accounting experience required BS/BA in Accounting and/or Finance degree is preferred Minimum 3+ years relevant work experience with references is required Experience with QuickBooks is required Technology savvy accountant who enjoys the details and understands how systems work Comfortable working in team environment Ability to handle a fast-paced, demanding environment while multitasking and prioritizing tasks to meet assigned deadlines Possess a positive attitude Excellent analytical and organizational skills Strong knowledge of Microsoft Office (Word, Excel, Outlook) Effective communication skills

Keywords: CareerBuilder-US, Palm Desert , Office Manager/Admin, Other , Palm Desert, California

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